Why Migrate Shared Drive to Google Workspace? However, if files are stored in the Shared Drive of this Google Workspace account, the ownership of the files actually belongs to the group and company, so there is no need to specifically move the file ownership anymore. When an employee of a Shared Drive group resigns, if the file is stored in the My Drive of Google Workspace account, the admin of this group may have to spend time transferring the file ownership before the employee leaves so as to migrate Google Workspace to Google Workspace. This great feature makes Shared Drive easier to be managed compared to My Drive in Google Workspace because you don’t have to set up permission for each file and user one by one anymore.

The file access levels can be assigned to Shared Drive users by the admin as viewers, commenters, contributors, content managers, and managers with the permissions to view, comment, add, edit, move, delete files, etc. These files are retained in the Shared Drive even with employee demission, and the group members of this Shared Drive can continue to share files and collaborate with others anywhere, on any device. If you have Shared Drive, you may get the listed advantages below. Files in the Google Workspace Shared Drive belong to the company but not the individual user. A Shared Drive (formerly known as Team Drive) in Google Workspace is used to store, search, and view files of a team, group, or company.

Google drive workspaces